Annual work environment survey
at the Faculty of Social Sciences
The work environment survey (OSA survey) is part of the systematic work environment process to create healthy, including, respectful and productive workplaces.
The result of the survey is summarized on a faculty level where patterns for different groups of employees can be displayed and followed up over time.
In addition to the result for the whole faculty, each department/unit gets their own result to work with in dialogue recurringly over the year.
The OSA survey process at the Faculty of Social Sciences
The annual OSA survey is focused on organisational and social work environment. The survey is sent to all staff at the faculty in May.
The survey is based on a Lund University template. The 2023 version at the faculty has been adapted and developed, taking into account experiences and feedback from the two preceding years. This means elaborated or altered questions with new response alternatives, enhanced possibilities to make free text comments and an expanded section about victimisation, harassment, discrimination and safety.
The survey is available in a Swedish and an English version. You access both language options by clicking the same link, which will be distributed to you via e-mail.
The survey is distributed by the Faculty Office. After closing the answering period, result reports for each department /unit will be sent to heads of department/equivalent managers. The data behind the results will never be distributed.
Before answering the questions in the survey, you will be asked to state the following:
- Occupational category
- Organisational affiliation
- Form for employment (permanent or fixed-term employment)
Please note that the background variables will be used for faculty level analysis only. This is to display patterns for large groups of employees, like all women or all employees with fixed-term positions, for example.
To secure anonymity, the results of different categories will not be visible or processed at all on a department/unit level.
For the same reason, results for different categories will not be combined in such a way that answers by individuals or small groups can be distinguished.
Free text comments and answers will be thematically arranged and their content summarized by the Faculty Office before handed over to the head of department. This is important to avoid any clear connetion between the comment and its author. When processing the verbal answers no investigation is made about their specific origin, e.g. the material is gathered only at the work place level without knowledge of which respondent made the comments.
Taking care of the results
During 2023, the faculty also introduces a model for working more systematically with the results of the OSA survey, supported by coordinated activities at different levels.
This means that all departments/units will get access to check-lists, templates and workshop material to carry out activities related to the result of the survey, in combination with other investigations of health and equality factors.
For example, sick leave data analysis will be part of the process to capture quantitative aspects along with the picture derived from the survey.
For information regarding the faculty's work environment activities:
cecilia [dot] hagstrom [at] sam [dot] lu [dot] se
+46 46 222 42 15
For questions regarding your work environment, please contact the head of department och your health and safety representative.
- The survey is sent to all staff at the faculty.
- Initial analysis of group results and risk assessment. Conducted by the head of department/equivalent in collaboration with the health and safety representative and human resources officers.
- Work place activities based on the group´s result with a forward-looking approach.
- Action plan for measures including distribution of responsibility, forms and time for follow-up